The College Application Process
Applying to college requires multiple steps. We recommend that you visit and/or read the following documents so you are fully informed of how the application process works by the time you are a senior. Please keep in mind that there is a specific timeline when completing these steps.
Class of 2021
Congratulations on knowing where you want to apply! Now comes the next step- applying! Each college has its own application process, with its own set of deadlines and requirements. Provide each college with exactly what they require. Please read this packet thoroughly as it outlines the procedure for sending school forms and recommendations electronically and through the mail.
Your application is just one part of the whole application process. There are four parts total.
FOUR parts of application process:
Your Application (YOU)
Standardized Test Scores: SAT or ACT scores, SAT Subject Test Scores (YOU)
School Forms: (1) Your transcript; (2) School secondary report; (3) School profile; (4) School counselor recommendation form (SENT BY COUNSELOR)
1-2 Teacher Recommendations - if needed (SENT BY COUNSELOR-after teacher uploads in Naviance)
You are in charge of making sure all four parts to your application package arrive prior to the deadline. There is no specific order in which materials are required. Colleges will start a file for each student once the first piece of the application is received.
SCHOOL FORMS AND TEACHER RECOMMENDATIONS
Becton uses Naviance/eDocs for our electronic submissions of official school forms and teacher recommendations. Naviance uses four different symbols to illustrate how each college accepts applications:
- The first symbol represents a "Mail Only" school. These colleges do not accept electronic transcripts. When applying to "Mail Only" schools, please see page 4 under Important Notes for directions.
- The second symbol with the "CA" in the computer screen represents a "Common Application" school. These colleges accept the Common Application. Some schools are Common App exclusive meaning they will only accept a common application, while other schools will accept an application via common app or their own electronic application on their website. For schools that accept both, you will have to indicate which application you plan to use.
- The third symbol is a blank computer screen. These schools accept electronic transcripts.
- The fourth symbol that was added this year, is a computer screen with "CO" in the computer screen. This represents the "Coalition Application." Most schools that accept the Coalition Application will also accept applications via Common Application or electronically.
STEP 1: Creating a Common Application Account
- Create an account on commonapp.org (Write down your username and password)
- In your Common App account, go to "College Search" and search for the colleges of which you are going to apply. Click "Add" to add it to your "My Colleges" list. Double check to make sure your colleges are all listed there.
- Click on Common App tab. In order to link the Common App to your Naviance account, you will need to complete the Education section of the application.
- Once the Education system is complete, go to "My Colleges" and select "Recommenders and FERPA."
Under "FERPA Release Authorization," click "Release Authorization."
Read the entire FERPA release and sign and date on the last screen.
THIS IS THE PART THAT LINKS TO NAVIANCE. IN ORDER FOR US TO SEND SCHOOL FORMS ELECTRONICALLY THROUGH NAVIANCE, YOU MUST HAVE COMPLETED THE FERPA RELEASE.
- One you have created an account, you can work your way through the application, saving and returning to continue as needed.
STEP 2: Linking Naviance and your Common Application
- In your Naviance account, click on "Colleges" and then "Colleges I am applying to."
Enter the email address you used to sign into your Common App account to match your information.
Any Common App schools listed in your Common App account will automatically appear in your Naviance list.
WE CANNOT SEND ANY DOCUMENTS UNTIL YOU LINK YOUR ACCOUNTS.
- In your Naviance account, click on "Colleges" and then "Colleges I am applying to."
Add the colleges to which you are going to apply that do not use the Common Application.
- Now that you have added your colleges to both the Common Application's "My Colleges" list AND Naviance's "Colleges I am applying to," make an appointment to see your counselor
STEP 3: Counselor Recommendations
- Make sure that a student brag sheet is submitted to your counselor. This sheet can be found in Naviance under "About Me", "My Surveys", and "Surveys Not Started."
- Letters of recommendations will not be written until this survey is completed.
STEP 4: Transcript Requests
- Each senior must request a Transcript through Naviance for each college or university they wish to apply to. Before your first transcript can be sent, you must complete the Authorization to Release Educational Records Form signed by both parent and student. Once you submit the Authorization to Release Educational Records Form, your counselor can send your transcript and supporting documents as you request them through Naviance. When you request a transcript through Naviance, you will be requesting an Initial transcript and checking off Initial and selecting the schools to receive your transcript.
- Our CEEB code number is 310299
- We rank.
- We use a 0-100 weighted GPA scale.
- Guidance Counselor Information:
- Mr. Marc Caprioemail@example.com, 201-935-3007 X4013
- Ms. Jonna Calvanicofirstname.lastname@example.org, 201-935-3007 X4012
- A mid-year report is automatically sent to all colleges after first semester grades are posted.
- A final transcript will automatically be forwarded to the school which you plan to attend.
RUTGERS UNIVERSITY APPLICANTS: When applying to Rutgers, YOU must self-report your transcript information by completing the SRAR on Rutgers' online application. Rutgers does not accept any materials submitted by high schools. You still must add Rutgers to your "colleges I'm applying to list" in Naviance.
STEP 5: Teacher and Outside Letters of Recommendation
- Based on what your colleges require, ask no more than two teachers in person or through email if they would be willing to write a letter of recommendation for you.
- Once you have the teacher's approval, log into Naviance and fill out the "Teacher Recommendation Request Form" under "About Me" and "My Surveys". There are 2 separate Teacher Recommendation Request forms for you to complete-fill out one for each teacher.
- You must make a formal request to the teacher through Naviance (after you ask for their approval in person). Making the request through Naviance allows the teacher to upload the letter electronically. You will see updates in Naviance when the letter is in process and when it is complete. Your counselor/teacher will send the letters to your schools through Naviance.
- Under "Add New Requests," select your teacher's name from the drop-down menu. Select "All current and future colleges I add to my colleges I'm applying to" list. Please leave a personal note thanking them for agreeing to write the recommendation and give them any pertinent information regarding your applications, like due dates, etc.
- Submit your request.
- Repeat the process for each teacher you are requesting a letter from (2 total).
- Click on "Update Requests."
- If the college you are applying to only accepts one letter of recommendation, you must tell your counselor which teacher recommendation letter you would like to have sent to that school.
- Outside recommendations are not required. Many colleges will only accept and read two teacher letters of recommendations. If a school will accept additional letters, you are able to ask an outside recommender such as a coach, religious leader or club adviser. You should provide submission directions to that individual, including the college mailing address and application deadline.
Teacher Recommendation Etiquette
Letters of recommendation are a critical part of the college admissions process. Every year faculty and staff generate hundreds of letters that present our students as truly outstanding and deserving of admissions to some of the best universities and colleges.
Please keep the following points in mind as you approach a teacher to write on your behalf:
- Students are not entitled to letters of recommendation. Writing recommendations falls outside the realm of teachers' professional responsibilities. Many teachers enjoy writing letters of recommendation, but it is important for students to know that writing one letter can take over an hour, taking time away from both professional and personal activities. You should also know many of our teachers are asked to write over 30 letters!
- Always ask for a letter of recommendation in person or through email. Do this every time you make the request.
Then go to Naviance and add the new teacher request.
- Ask sooner rather than later. Please give teachers and counselors at least 3 weeks notice prior to the deadline.
- Stop by in person or send an email to say Thank You! Then follow up with a personal thank you note.
- To print out a hard copy of our Recommendation Request Process, please click on this link.